Refunds & Calculations
University Withdrawal and Refund Policy
Undergraduate: Per term, students are charged $897 for tuition plus a $50 non-refundable technology fee (regardless of the number of courses enrolled for the term). Students seeking a full programmatic withdrawal for the term will be eligible for a percentage of tuition paid for the term corresponding with the week of withdrawal, based on tuition previously paid in advance or owed for the term.
Graduate: Per term, students are charged $1497 for tuition plus a $50 non-refundable technology fee (regardless of the number of courses enrolled per term). Students seeking a full programmatic withdrawal for the term will be eligible for a percentage of tuition paid for the term corresponding with the week of withdrawal, based on tuition previously paid in advance or owed for the term.
Students have five days to withdraw after signing the enrollment agreement to receive 100% refund of all monies paid to the University. For a per course withdrawal, the student will be eligible for a percentage of tuition refund corresponding with the week of withdrawal based on the per term tuition divided by the total number of courses enrolled for that term. If a student seeks to withdraw from additional courses for the same term, the student will continue to be eligible for a tuition refund based on the same initial number of course enrollments in the same term, providing withdrawal is requested prior to the 42nd day of the term.
BU requires that a student must inform the Registrar in a documented manner (withdrawal form, mail, email, fax, or other written forms of communication) or by phone. Tuition refunds are made within 30 days of notice of withdrawal. The student is notified if a balance is due to the University. Technology fees are non-refundable. The percentage of tuition minus the technology fee is returned to the student after each week based on the schedule below and is calculated on a per course basis.
Cancellation Policy
Cancellation Prior to the Commencement of Classes: A student will be entitled to a full refund if the student cancels his/her enrollment within five days of signing the University Enrollment Agreement.
Cancellation After the Commencement of Classes: The first day of class through Sunday of week one 11:59 p.m. MST is considered the trial period for all new, reentry, and graduate reenrolled students. If a new, reentry or graduate reenrolled student attends after the first day of courses but withdraws before Monday of week two at 12:00 a.m. MST, the student will be unregistered from his/her courses and will be entitled to a refund of all tuition and applicable fees.
Withdrawal from the University in the first seven weeks of the Semester: (12-week term)
For all other students, the table below lists the percentage of tuition that will be refunded to students who cancel their enrollment prior to the end of a term.
| Cancellation/Withdrawal Date | Percent Tuition Refund |
| Week 1 | 100% |
| Week 2 | 80% |
| Week 3 | 70% |
| Week 4 | 60% |
| Week 5 | 50% |
| Week 6 | 40% |
| No refund after the 42nd calendar day |
Withdrawal from the University for 10-month Part-time Full Stack Development Program:
Table 2 – Refund Percentage Schedule
| Cancellation Date | Refunded % of $7500 Tuition |
| 0%-25% of Coding Foundations | 100% |
| 25%-100% of Coding Foundations | 93% |
| Month 2 or completion of 20% of the FSDC program | 80% |
| Month 3 or completion of 30% of the FSDC program | 70% |
| Month 4 or completion of 40% of the FSDC program | 60% |
| Month 5 or completion of 50% of the FSDC program | 50% |
| Month 6 or completion of 60% of the FSDC program | 40% |
| No refund after month 6 |
Sample Refund Calculation:
Refunds, if applicable, will be made by the Accounting Department within 30 days of the student’s withdrawal. The withdrawal becomes official when the student receives a final written notification and a final statement from the University. Before the university will release any transcripts, any balance due must be paid in full by the student. If the student has any questions about the status of his/her refund or about the statement balance, please contact the Accounting Department at accounts@bottega.edu.
Examples (in USD):
- Margaret began class in the Bachelor’s program and paid $947 for her term tuition, which includes the $50 registration fee. She was scheduled for three courses. Three days later she withdrew from the program, during the “5 day cooling off period”, and received a full refund equaling $947.
- Timothy signed his student enrollment agreement for the Bachelor’s program and paid his $947 tuition and fees, signing up for two courses. In the second week, he withdrew from his program through an email sent to the Registrar. His technology fee of $50 was not refundable. He was refunded 80% of the $897 ($947 – $50 technology fee) he paid, equaling a total of $717.60.
- Mary began class in the Bachelor’s program and paid $947 for her term tuition and technology fee. She was scheduled for three courses. In the third week, she formally withdrew from two of the three courses. Her technology fee of $50 was not refundable. She was refunded $897 divided by 3 (# of courses scheduled in the term) x 2 (courses withdrawing) x 70% (percentage for that week of withdrawal). Mary received a tuition refund of $418.60.
- Kristina began class in the Master’s program and paid her tuition of $1547 for the term, $1497 plus $50 in technology fees. She was scheduled for two courses. In the 8th week, she formally withdrew from one of her courses. Her technology fee of $50 was not refundable and she failed to get any refund because the withdrawal from the course was after the 42nd day of the term.
- Daniel began class in the bachelor’s program and paid his tuition of $947 tuition plus technology fee for the term. He was scheduled for three courses. In the third week, he withdrew from one course and in the fifth week withdrew from a second course. Daniel’s technology fee of $50 was not refundable. He is eligible for a refund: ($897 divided by 3 (courses) x 1 (course withdrawal) x 70% equaling $209.30). Daniel, also withdrew from his second course in the 5th week, calculated at $897 divided by 3 (courses) x 1 (course withdrawal) x 50% equaling a 2nd refund of $149.50.
California: The State of California established the Student Tuition Recovery Fund (STRF) to relieve or mitigate economic loss suffered by a student in an educational program at a qualifying institution, who is or was a California resident while enrolled, or was enrolled in a residency program, if the student enrolled in the institution, prepaid tuition, and suffered an economic loss. Unless relieved of the obligation to do so, you must pay the state-imposed assessment for the STRF, or it must be paid on your behalf, if you are a student in an educational program, who is a California resident, or are enrolled in a residency program, and prepay all or part of your tuition. You are not eligible for protection from the STRF and you are not required to pay the STRF assessment if you are not a California resident, or are not enrolled in a residency program. “It is important that you keep copies of your enrollment agreement, financial aid documents, receipts, or any other information that documents the amount paid to the school.” Questions regarding the STRF may be directed to the Bureau for Private Postsecondary Education, 2535 Capitol Oaks Drive, Suite 400, Sacramento, CA 95833, (916) 431-6959 or (888) 370-7589.
To be eligible for STRF, you must be a California resident or enrolled in a residency program, prepaid tuition, paid or deemed to have paid-the STRF assessment, and suffered an economic loss as a result of any of the following:
1. The institution, a location of the institution, or an educational program offered by the institution was closed or discontinued, and you did not choose to participate in a teach-out plan approved by the Bureau or did not complete a chosen teach-out plan approved by the Bureau.
2. You were enrolled at an institution or a location of the institution within the 120-day period before the closure of the institution or location of the institution, or were enrolled in an educational program within the 120-day period before the program was discontinued.
3. You were enrolled at an institution or a location of the institution more than 120 days before the closure of the institution or location of the institution, in an educational program offered by the institution as to which the Bureau determined there was a significant decline in the quality or value of the program more than 120 days before closure
4. The institution has been ordered to pay a refund by the Bureau but has failed to do so
5. The institution has failed to pay or reimburse loan proceeds under a federal student loan program as required by law or has failed to pay or reimburse proceeds received by the institution in excess of tuition and other costs.
6. You have been awarded restitution, a refund, or other monetary award by an arbitrator or court based on a violation of this chapter by an institution or representative of an institution but have been unable to collect the award from the institution.
7. You sought legal counsel that resulted in the cancelation of one or more of your student loans and have an invoice for services rendered and evidence of the cancellation of the student loan or loans. To qualify for STRF reimbursement, the application must be received within four (4) years from the date of the action or event that made the student eligible for recovery from STRF. A student whose loan is revived by a loan holder or debt collector after a period of non-collection may, at any time, file a written application for recovery from STRF for the debt that would have otherwise been eligible for recovery. If it has been more than four (4) years since the action or event that made the student eligible, the student must have filed a written application for recovery within the original four (4) year period, unless the period has been extended by another act of law. However, no claim can be paid to any student without a social security number or a taxpayer identification number.”
The Accounting Director issues the refund payment within 30 days of the request for the Withdrawal. Once officially withdrawn, a student must re-enroll and will be subject to the terms and conditions of the new enrollment agreement, including the new tuition rate and all applicable fees.
